Flightdocs and The Independence Fund

This 4th of July as we celebrate our independence, Flightdocs Inc., is pleased to extend its commitment to our nations wounded warriors through The Independence Fund.  The mission of the IDF is to give severely wounded service members back the freedom of mobility.  By providing all-terrainwheel chairs to combat amputees and continued support to the caregivers of those wounded heroes, The Independence Fund is pivotal in rejuvenating the mind and soul of those who’ve paid freedoms price.  




To date, Flightdocs has donated a total of 7 all-terrain wheel chairs and the most recent donation this year goes to an Air Force veteran of 13 years.   We feel obligated to give back to the community and we’re honored to align with a truly selfless organization such as the Independence Fund.

To learn more about the Independence Fund and donation opportunities please visit:

Have a Safe and Happy 4th of July!

Data Security and Multi-Factor Authentication with Flightdocs



The security of your personal and professional information is more important than ever. Reports of hacks, data breaches and identity theft are in the news daily. Flightdocs has always kept the security and accessibility of our customer’s data as a top priority, and that continues today.

We’ve just released Multi-factor Authentication (MFA) to Flightdocs Enterprise. MFA is an extra layer of security that ties your mobile device to your user account. Upon initial login a verification code will be sent to your cell phone via text message and this code will be required to complete the login process. Simply put, even if your password is stolen your account will remain secure.This measure is simple to implement, easy to use, and will keep your account protected.


First things first – the setup.


Sammy Flyer

1. As an admin, navigate to Workforce > Users and select the user you want to setup with MFA.  Click “Edit” from the actions dropdown in the top right, and it will take you to the screen below.  Select the “Mobile” option for MFA Mode (You can also use Email for MFA, but Mobile tends to be the preferred option.) and enter in the Mobile Phone Number for the device you wish to have linked to your account.



Client Login

2. Once MFA has been activated your all set.  From www.flightdocs.com login as normal. 



iPhone Notification

3. After entering your user name and password a verification code will be immediately sent to your mobile device via text message. 



Code Enter

4. Once received, enter the Flightdocs verification code into the login screen and your done – nothing to it. 


Flightdocs MFA is simple to implement and easy to use.  If your login credentials are compromised, fear not.  MFA will notify you that someone other than you is attempting access your information, therefore, allowing you to take immediate action.   If you have any questions don’t hesitate to give us a call at 1-800-747-4560 or send an email to customerservice@flightdocs.com.

Video: Introducing Flightdocs Enterprise



Over the last few years we have been developing a system that is truly a game changer for complete maintenance management.  We’ve listened to our customers, analyzed where the industry is heading, and put together a platform that maximizes visibility, efficiency, and effectiveness throughout your operation. Make the move to Enterprise today. Visit flightdocs.com/contact to reach out to our team to learn more about Enterprise and how you can get started on the new platform.

Third Party Integrations - Flight Scheduling



If you’re already utilizing Flightdocs integrations with some of our partners, you are aware of the benefits these connections can bring to your organization.  If you’re not integrating Flightdocs with any other platforms, we’d like to bring you up to speed on how you can connect Flightdocs other systems you are utilizing. Today, the most popular integrations exist between Flightdocs and other flight scheduling platforms.  Flightdocs utilizes a standardized REST based API to carry out 2 main functions between your flight scheduling platform.

1 – If you are updating your flight log inside of your scheduling platform, you can pass the aircraft total times automatically to Flightdocs, to update your maintenance status with the latest hours and cycles.  This ensures that your due list is updated in real time, and is always accurate.  It also eliminates errors created by having to record information in 2 places.

2 – Our API also allows third parties to pull due list items from Flightdocs, and display scheduled and non-routine maintenance (MELs) within the scheduling platform interface.  This can eliminate flight crews having to operate inside of two different systems, and also allows flight planners to compare flight schedules and expected utilizations to the maintenance forecast.

Current integrations exist with Cirro, PFM, Rockwell Collins FOS, BART, Avmosys, and Avianis. If you are not currently utilizing one of these solutions, Flightdocs is open to integrating with other platforms, so feel free to contact us to initialize a conversation with your provider.  Many customers with custom solutions also utilize the Flightdocs API to push and pull the information entered above, and our product development team is happy to assist with guidance in establishing a new connection.

As new developments continue with our Enterprise Platform, our API will grow to encompass more data from both maintenance and inventory, and could be utilized to connect with other platforms such as accounting and ERP solutions.

If you have any questions concerning integrations, please give us a call at 1-800-747-4560 or shoot us an email at customerservice@flightdocs.com.

Video: Enterprise Inventory Overview


Interested in a modern, easy to use platform to manage your parts and purchasing?  If you’re using Flightdocs for maintenance tracking, our inventory module is included in your subscription and is ready for you to use.  The video above covers many of the high level features inside of the module, but if you have further questions or would like a live demo of the platform, feel free to give us a call at 1-800-747-4560 to set up a time for a 1 on 1 demonstration.

Inventory - Monthly Cost Reports

Many corporate flight departments don’t share, or have access to the same financial systems their parent companies may use on a daily basis, and often times the financial groups are looking for particular information from the director of maintenance or director of aviation concerning spending and consumption, on a monthly basis.  From our experience, the two most commonly requested reports summarize how much is being spent in purchase orders, and the cost of what is being utilized (installed, consumed, discarded, etc).  If you are utilizing the Flightdocs Inventory Module, these types of reports can easily be created, and exported to give your financial group the exact information they are looking for.


On the Purchase Orders page, users can utilize the filter button to specify status, date, vendor, etc. and then utilize the export to get a PDF or Excel file for total costs of POs, or can utilize the “Export Line Items” to export the details of each line item within the selected POs.


 From the “Reports” page, users can access the Transaction Report. This report allows users to filter based on type of transaction (install, transfer, consume, discard, receive, ship, etc.) and then filter down by date range, aircraft, value, and more. The results of the report can then be exported in PDF or Excel format.

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